To continue our previous example: Say our planning resource was using a back-loaded spread curve rather than an even spread curve. Note Default distribution factors for a back-loaded spread curve are as follows: 0-5-10-15-20-25-30-35-40-45.
What do you want to do?Review resource workloads by using the Resource Usage view.In the Task or Resource tab, click Resource Usage in the View dropdown menu.Review the resource names and their assigned tasks in the table portion of the Resource Usage view.Review the timescale portion of the view to see how work is allocated over the selected time period.In many resource views, including the Resource Usage view, overallocated resources are shown in red. An overallocation occurs whenever a resource's maximum units have been exceeded for any period of time.
In resource sheets, the indicator field for overallocated resources also includes the Resource leveling indicator, which indicates that the resource be leveled. Check for the indicator, and review the task assignments to assess whether the overallocation is acceptable.For example, suppose that two tasks have a duration of four hours, and that they both start and finish at the same times. If you assign both tasks to Bob, he is technically overallocated, because during that four-hour span of the two tasks, Bob is working at 200 percent. However, if leveling is set to a day-by-day basis, Bob does not need to be leveled, because during the whole day he doesn't exceed his total eight-hour capacity to work. Note: Along with resource assignments for tasks in the currently opened project, the Resource Usage view also displays summary resource assignments. Summary resource assignments indicate the total amount of work a resource is assigned to in all other projects.
Summary resource assignments are only shown if you are connected to Microsoft Project Server and if you have an enterprise project open. If you don't want summary assignment rows to affect the totals shown in the Resource Usage view, you can select the summary assignment rows and then press DELETE.You can also display and modify the Resource Usage view to see all of the resource assignments and their percentages of work allocation in a timesheet. This view shows all assignments by resource, and shows how fully these resources are allocated to assigned tasks over time.In the Task or Resource tab, click Resource Usage in the View dropdown menu.In the Format tab, click Add Details.In the Available fields list, click Percent Allocation, and then click Show.Review the timescale portion of the view. In the% Alloc. Row that you've just added, you can see the percentage of the resource's total available working time that is allocated to assignments during the selected time period. In addition, the timescale portion of the view shows both the resource's overallocated work and its allocation percentage in red, making it possible for you to pinpoint exactly when the resource becomes overallocated.
Tip: You can zoom in on the time period shown in the timescale (for example, you can change the view from days to hours) by clicking Zoom In (+) located at the bottom right corner of the window. Likewise, you can zoom out from the time period (for example, you can change the view from days to weeks) by clicking Zoom Out (-). Tip: To see a different date range in the chart, click Set Date Ranges in the Availability tab, and then select new dates in the Set Date Range boxes. Use a graph to view individual workloadsThe Resource Graph view displays a bar chart view of an individual resource's workload and availability. This view allows you to quickly discover whether the selected resource is overallocated or underallocated for a specific period of time.
You can also see the percentage of units allocated for assignments, along with the resource's maximum units availability.In the Resource tab, select the Resource Graph view in the View section.Review the name of the first resource in the Resource Graph view by scrolling left or right in the left window.If the resource name is listed in red, then the resource is overallocated. Resources listed in black are allocated either exactly at or under their full capacity.Review the bar chart to see the level of overallocation or underallocation.Blue bars (by default) indicate the amount of allocated work that is at or below the resource's maximum unit and working time availability for that time period. Note: Even without filtering for overallocated resources, you can easily see which resources are overallocated, because their names are shown in red in any resource view. Also, in the Resource Sheet and Resource Usage views, the indicator field will suggest that overallocated resources be leveled.Task views can also be used to display overallocations, though they don't show overallocations in red the way that resource views do. If you are working in a task view, you can step through each task that has resource overallocations, though a task view won't show you which resources (or how many) are overallocated.While in any task view, such as the Gantt Chart or Network Diagram, in the Resource tab, click Next Overallocation in the Level section. Group resources who are overallocatedIn the Resource Sheet or Resource Usage view, you can group resources who are overallocated. You can also group resources by their peak units, which indicate their maximum percentage allocations on assignments during the project.
![Back loaded resource curve chart Back loaded resource curve chart](/uploads/1/2/5/5/125513943/534680775.jpg)
These instructions are specific to Microsoft Project 2007. What do you want to do?Review resource workloads by using the Resource Usage view.On the View menu, click Resource Usage.Review the resource names and their assigned tasks in the table portion of the Resource Usage view.Review the timescale portion of the view to see how work is allocated over the selected time period.In many resource views, including the Resource Usage view, overallocated resources are shown in red. An overallocation occurs whenever a resource's maximum units have been exceeded for any period of time.
In resource sheets, the indicator field for overallocated resources also includes the Resource leveling indicator, which indicates that the resource be leveled. Check for the indicator, and review the task assignments to assess whether the overallocation is acceptable.For example, suppose that two tasks have a duration of four hours, and that they both start and finish at the same times.
If you assign both tasks to Bob, he is technically overallocated, because during that four-hour span of the two tasks, Bob is working at 200 percent. However, if leveling is set to a day-by-day basis, Bob does not need to be leveled, because during the whole day he doesn't exceed his total eight-hour capacity to work. Note: Along with resource assignments for tasks in the currently opened project, the Resource Usage view also displays summary resource assignments. Summary resource assignments indicate the total amount of work a resource is assigned to in all other projects. Summary resource assignments are only shown if you are connected to Microsoft Office Project Server and if you have an enterprise project open. If you don't want summary assignment rows to affect the totals shown in the Resource Usage view, you can select the summary assignment rows and then press DELETE.You can also display and modify the Resource Usage view to see all of the resource assignments and their percentages of work allocation in a timesheet.
This view shows all assignments by resource, and shows how fully these resources are allocated to assigned tasks over time.On the View menu, click Resource Usage.On the Format menu, click Detail Styles.In the Available fields list, click Percent Allocation, and then click Show.Review the timescale portion of the view. In the% Alloc. Row that you've just added, you can see the percentage of the resource's total available working time that is allocated to assignments during the selected time period.
In addition, the timescale portion of the view shows both the resource's overallocated work and its allocation percentage in red, making it possible for you to pinpoint exactly when the resource becomes overallocated. Tip: You can zoom in on the time period shown in the timescale (for example, you can change the view from days to hours) by clicking Zoom In. Likewise, you can zoom out from the time period (for example, you can change the view from days to weeks) by clicking Zoom Out. Tip: To see a different date range in the chart, click Set Date Ranges in the Availability tab, and then select new dates in the Set Date Range boxes. Use a graph to view individual workloadsThe Resource Graph view displays a bar chart view of an individual resource's workload and availability. This view allows you to quickly discover whether the selected resource is overallocated or underallocated for a specific period of time. You can also see the percentage of units allocated for assignments, along with the resource's maximum units availability.On the View menu, click Resource Graph.Review the name of the first resource in the Resource Graph view.If the resource name is listed in red, then the resource is overallocated.
Resources listed in black are allocated either exactly at or under their full capacity.Review the bar chart to see the level of overallocation or underallocation.Blue bars (by default) indicate the amount of allocated work that is at or below the resource's maximum unit and working time availability for that time period. Note: Even without filtering for overallocated resources, you can easily see which resources are overallocated, because their names are shown in red in any resource view. Also, in the Resource Sheet and Resource Usage views, an indicatorappears in the indicator field, indicating that overallocated resources be leveled.Task views can also be used to display overallocations, though they don't show overallocations in red the way that resource views do. If you are working in a task view, you can step through each task that has resource overallocations, though a task view won't show you which resources (or how many) are overallocated.While in any task view, such as the Gantt Chart or Network Diagram, on the View menu, point to Toolbars, and then click Resource Management.On the Resource Management toolbar, click Go To Next Overallocation.Group resources who are overallocatedIn the Resource Sheet or Resource Usage view, you can group resources who are overallocated.
You can also group resources by their peak units, which indicate their maximum percentage allocations on assignments during the project.